Everything DACH teams need for serious project management.
Six project views, real-time sync on every plan, AI subtasks, whiteboard for brainstorming, dark mode with system detection, smart date entry in natural language. Plus everything a Swiss SME expects for compliance.
Project views
Six ways to see the same truth.
List for detail work, Kanban for the team, Gantt with phases and milestones for planning, calendar for deadlines, ideation for brainstorming, activity for the audit trail. The same data, six perspectives.
List
Classic task list with inline editing, bulk multi-select, saved views and smart filters.
Kanban
Drag-and-drop between columns, columns renamable, hideable and reorderable per project.
Gantt timeline
Real Gantt with editable phases, milestones and task bars from start to due. Drag to move, standard phases (HERMES/Scrum) in one click.
Calendar
Monthly grid with public holidays for CH, DE and AT including cantons and states.
Ideation whiteboard
Pan-zoom canvas with sticky notes in 6 colors. Multi-user real-time. Mind-mapping without switching tools.
Activity
Complete audit trail of every change. Who changed what and when.
Power users
A speed you won't give up.
Real-time sync on every plan. Bulk operations. Natural language for date entry. Keyboard shortcuts. Global search. Dark mode with system detection.
Real-time sync
If someone moves a task in Kanban, everyone sees it in under 200 ms. On every plan, no tier gate.
Bulk multi-select
Select multiple tasks at once. Status, priority, assignee or delete in one step.
Smart dates
Type tomorrow, next Thursday, in 2 weeks. We parse it. EN and DE. Live preview.
Dark mode
Light, dark and system mode. Automatic detection of the OS preference. Persistent.
Command palette
Cmd-K opens search over everything. Tasks, projects, members, actions. Linear-grade.
Saved views
Save and share filter combinations. Per user or workspace-wide.
AI
AI that helps, doesn't distract.
With FlenioAI, the assistant that knows your entire workspace – plus AI subtasks and project creation. Concrete help, not an AI show. Powered by Anthropic Claude.
FlenioAI assistant
Knows every project, every task, every subtask, every risk and every milestone of your workspace – securely isolated. Ask in natural language for status, risks or priorities.
From Solo
AI subtasks
Describe a task in one sentence, Flenio suggests 5-10 concrete subtasks. Anthropic Claude Sonnet 4.
From Solo
AI project creation
Describe your project in one sentence — Flenio automatically creates the project name, description and matching tasks. Freely editable afterwards.
From Solo
Smart suggestions
Improve task descriptions, summarize comments, suggest next steps.
From Solo
Academy
Your team gets better – right inside the tool.
Six curated courses on the most important PM methods, with interactive AI trainer and team progress. Unique in the DACH region.
PM academy
HERMES 2022, Scrum, Kanban, risk management, stakeholder communication and PMP introduction – curated, accurate content instead of AI hallucination.
AI trainer
The FlenioAI trainer answers questions about the respective lesson – right inside the course, in the context of the material.
Team dashboard
Admins assign training and see the learning progress of the entire team.
From Team
Team
Collaboration without friction.
Four roles, clear permissions, comments with mentions, workload overview, transparently distributed tasks.
Roles and permissions
Owner, admin, member, guest. Who can do what is predictable and transparent.
Workload view
Who has how much open, who is overloaded, who has capacity. With status breakdown per person.
Time tracking
Start the timer right in the dashboard, choose project and task, mark as billable — flows automatically into the invoice.
Focus mode
Pomodoro built in: 25 min focused, 5 min break. Focus blocks are tracked as time, breaks aren't — clean billing.
Comments and mentions
Threaded comments on every task. @-mention sends an email notification.
Notifications
In-app and email. Freely configurable per event type. Daily digest available.
Custom fields
Your own fields per project. Text, number, select, date, URL, checkbox. For individual workflows.
From Solo
Admin dashboard
Workspace stats, plan distribution, MRR overview, plan override. For Innopulse admins.
Templates
Templates for the DACH reality.
HERMES 2022 for Swiss government projects. Scrum, OKR, marketing sprint, hiring pipeline. With ready-made tasks, statuses and custom columns.
HERMES 2022
Swiss administrative standard for project management. Phases, roles, deliverables prebuilt.
Quarterly OKR
Objectives and key results for a quarter with status tracking.
Scrum sprint
Backlog, sprint, review, retro. With story points custom field.
Marketing launch
Pre-launch, launch week, post-launch. With channel custom fields.
Hiring pipeline
Stages from application to onboarding. With candidate specifics.
Time and reports
Track hours, without switching tools.
Built-in timer per task. Weekly and monthly reports. CSV export for accounting.
Time tracking
Start-stop timer right on the task. Break detection, auto-stop after 8h.
From Solo
Reports
Completed tasks, logged time, velocity over weeks. Per project or team.
From Solo
CSV-JSON export
Every list exportable. Data portability under GDPR Art. 20.
Auto logging
Automatic time entries from timer sessions or manual entry.
Integration and API
Connect, without migration pain.
REST API with token auth, webhooks for every event, Slack and Teams for notifications, Google and Microsoft calendars for bidirectional sync.
REST API
Fully functional, documented, with OpenAPI spec. Read on Pro, write on Team.
From Solo
Webhooks
Outbound for task.created, task.updated, project.archived. Retry policy and signing.
From Team
Slack and Teams
Bidirectional notifications. Create tasks from a channel.
From Team
Calendar sync
Google Calendar and Microsoft 365 bidirectional. Tasks with due dates appear in the calendar.
From Solo
API keys
Personal tokens per user, scopable, revocable anytime.
Workflow automation
Rules instead of a click marathon.
Trigger-action engine that automatically sets priorities, assigns, comments or notifies on status changes. With filter conditions per status transition.
Trigger rules
On status change, task creation, completion or assignment. With from-to filter per transition.
From Team
Auto notifications
Automatically notify the responsible person when a task moves to the review phase.
Audit trail
Every rule execution logged with status (success/failed) and error message.
Public forms
Collect requests without an account.
Public forms that create tasks directly in the linked project. Custom fields, branded design, no account required for submitters.
Field builder
Text, multiline, email, number, date, select. Any order plus required-field marking.
Public submit URL
/f/[workspace]/[form] - branded with your brand color and workspace logo.
Auto task creation
Incoming submission lands directly in the defined project with default status and priority.
Budget and profitability
Time-to-budget mapping for agencies.
Project budget in CHF, hourly rate per member, auto-calculation of consumption and margin. What awork does with premium pricing - with us on every plan.
Budget per project
Define CHF budget and target margin. Over-budget warning when exceeded.
From Solo
Profitability dashboard
Consumed, remaining, hours, margin - all at a glance with progress bar.
Hourly rate per user
Stored in the profile. Time entries automatically converted into budget consumption.
From Solo
Effort per member
Who worked how much on which project. Sorted by cost.
Wiki and customer portal
Project docs with folder structure plus read-only sharing.
Wiki pages per project with WYSIWYG editor (Confluence style) – now with nested folders, subpages and one-click moving like in Notion. Plus public read-only URLs for clients, without inviting them as members.
Project wiki with folders
Nested folders and subpages, arbitrarily deep. Move pages and folders with one click. WYSIWYG editor with headings, lists, tables, links and image upload. Unlimited pages per project.
File folders plus structure generator
Organize project files in nested folders – including a one-click generator for classic filing structures (General, Construction/SIA, Agile). Also in the wiki: curated structures for Scrum, HERMES and construction at the push of a button.
Customer portal
Public URLs with random token. Read-only Kanban, branded, stats strip, expiry date.
From Team
AI weekly insights
On Sundays an AI report: what's done, risks, recommendation for next week. By email.
From Solo
Security and compliance
Swiss hosting. GDPR and revFADP out of the box.
Data in Zurich (Supabase eu-central-2). Processing Switzerland/EU. DPA PDF downloadable. SSO on Business. SOC 2 ready.
Swiss hosting
Supabase eu-central-2 (Zurich). Backups in the same region. Processing in Switzerland and the EU.
GDPR and revFADP
DPA PDF in the admin area. Data export, data deletion, audit logs.
Data residency
Choice between Switzerland and EU. Binding per workspace.
From Business
SSO via SAML
Single sign-on for enterprise. Microsoft Azure AD, Google Workspace, Okta.
From Business
Audit trail
Complete activity logs per workspace. 30 days on Team, unlimited on Business.
From Team
MFA
Multi-factor authentication via TOTP. Recommended for all admins.
For service providers
From capacity to invoice — all in Flenio.
Plan resources, bill tracked time as a DACH invoice and manage project risks. The PSA layer for agencies, consultancies and trustees.
Invoicing CH/DE/AT
Bill from tracked time. Swiss QR invoice, German and Austrian formats. Continuous numbers, immutable issued documents.
From Solo
Resource planning
Capacity per person against planned allocation over weeks. Over- and under-utilization at a glance.
From Team
Risk management
5×5 risk matrix and register per project. Probability × impact, owner, countermeasures — ideal for HERMES.
From Team
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